Abstract submission guidelines
Submission deadline: 1st June, 2012
Abstracts may only be submitted using the electronic abstract form at:
www.abstractserver.com/ecppc2012/absmgm/
Call for abstracts
We encourage work that introduces new ideas and/or concepts; new research findings and advances to the field of Paediatric Palliative Care, as well as analysis of both success and failure. Case studies will be also considered.
All accepted abstracts will be published in the abstract book, which will be distributed at the Congress. A number of abstracts will be selected for both poster AND oral presentations. All posters will be displayed in the poster exhibition area.
Abstract deadlines
• Submission deadline: 1st June, 2012
• Final acceptance: 14th September, 2012
Abstract Preparation
Abstracts should meet the following criteria:
• The abstract text can not exceed 2000 characters (incl. space, excl. title and authors).
• Abstracts must be written in English, explained abbreviations may be used.
• The abstract text must not contain any information about the presenters or institutions involved, in order to facilitate the blind review process.
• The number of authors should not exceed twelve.
• References are not required. If supplied, they are included in the character count.
• Generic drug names should be preferred. The use of trade names is discouraged, and should only be used when necessary.
• The main source of funding of a study is required to be indicated at the end of the abstract
• The abstract may not have been published at a previous International congress.
• The abstract may not have been published in any International or national journal.
Abstracts should clearly state:
| Background and aims: indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analysed or evaluated. |
| Methods: describe the setting/location for the study, study design, study population, ethical considerations, data collection and methods of analysis used. |
| Results: present as clearly and detailed as possible the findings/outcome of the study, with specific results in summarized form. |
| Conclusions: briefly discuss the data and main outcome of the study. Emphasize the significance for the treatment, care and/or support of children and their families affected by life-limiting or life threatening illness, and the implications of the results. |
| Presentation Type: a small number of abstracts will be selected for both poster AND oral presentations during the working sessions. Authors must indicate if they accept to give an oral presentation in case their abstract should be chosen. |
Rules for submission
The Presenting Author is expected to attend the conference and display the poster (or manage the oral presentation).Please kindly note that the submission of an abstract does not replace the registration to the congress. The inclusion in the final programme and publication of the selected abstract(s) is subject to the payment of the registration fee of the presenting author. After the abstract submission is closed, all presenting authors will be invited to register to the Congress with e-mail to a registration link. If the abstract is not be accepted by the scientific committee the delegate's fee will be reimbursed
All abstracts must be submitted and presented in English. It is the author's responsibility to submit a correct abstract.
Before submitting the abstract, the abstract submitter will be required to confirm the following:
- I accept that the final decision about rejection, type of presentation and the composition of the programme will be made by the Scientific Committee.
- I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected afterfinal submission and Iam aware that it will be published exactly as submitted.
- Submission of your abstract constitutes your consent to publication (e.g. conference website, programs, other promotions, etc.)
- I herewith confirm that the contact details saved in this system are those of the corresponding author, who will be notified about the status of the abstract. The corresponding author is responsible for informing the other authors about the status of the abstract.
- I assure that the abstract has not yet been published in another international conference, and that its publication does not breach any author rights.
- I am aware of that after acceptance through the scientific committee my abstract will only be inserted in the scientific programme and printed in the abstract book, if the presenting author has registered at the ECPPC Congress beforehand.
- Consent in accordance with articles 7, 23, 42 and 43 of the Italian Privacy Law 196/03. I am acquainted with the information according to the Italian Privacy Law and I give my consent to the treatment and communication of my personal data solely in relation to or instrumental to the activities within the aims and objectives of the EAPC, as indicated. I am aware that, without my consent, registration cannot be completed.
- I confirm that all authors are aware of the content of the abstract and authorise its submission
Handling procedures
Abstracts may only be submitted using the electronic abstract form. Once the electronic submission is concluded the corresponding author will receive an automatic confirmation by email with an abstract number to which he/she will need to refer for any inquiries.
After the reviewing process, the Scientific Committee will allocate the accepted abstracts to the poster presentation and/or oral presentations, all corresponding authors will be notified by email of the decision of the Scientific Committee he/she will be responsible for informing the other authors about the status of the abstract.
Abstract review
| Aims-Background-Context: relevance of hypothesis, clearly state aims. |
| Quality of Methods: sampling, Data collection, Analytical strategy; Stringency of theoretical position, reference to relevant knowledge base, etc... |
| Relevance to Paediatric Palliative Care: all abstracts should demonstrate relevance to some aspect of palliative care practice, policy or research work, ormake a contribution to a relevant theoretical or methodological debate. |
| Originality of Research: is new data being presented? Are new concepts being presented? Stringency of Arguments when repeating previous work. |
| Clear Presentation of Results: data Interpretation, Statistical Power, Application to Paediatric Palliative Care Practice, etc... |
| Conclusions: supported by the data presented, quality of interpretation of own work. |
Posters and oral presentations
The Scientific Committee makes the final selection of abstracts to be developed as posters or oral presentations.
Please notice the following when preparing your poster:
• Posters should be 1830mm high and 940mm wide
• State the title and the authors at the top of your poster in easily readable bold letters
• Indicate the presenting author if different from the first author.
• The text and the illustrations should be readable from a distance of 2 meters
Please notice the following when preparing for an oral presentation: The authors of the posters selected for oral presentations are requested to attend the presentation sessions. Oral presentation should be no more than 10 minutes long. For questions and transition to the next speaker, 5 minutes are foreseen. The talks are scheduled every 15 minutes.
Our past experience is that technical problems can happen and disrupt the meeting schedule. Therefore:
• We will accept presentation files PowerPoint only
• You must use common system fonts
| • | You must transfer your presentation file onto one of our computers (the use of your laptops is not allowed). If possible, please send your presentation in advance so that it can be loaded on the computers since time slots are short. Email to ecppc@maruzza.org. The most reliable method for transferring your file is a USB Flash Drive or CD. |
All rooms are equipped with computers with MS Office, projectors, presentation clickers and DVD players.